Building Compliance – Essential Safety Measures and Building Owners Responsibilities

Wherever ‘life saving’ safety equipment exists, it is critical to ensure that it is ready to perform in the event of an emergency.

For those responsible for workplaces, there are strict requirements for the maintenance of Essential Safety Measures such as fire and life safety equipment. Responsibilities will include maintaining equipment to specific standards or building codes, keeping maintenance records and completing necessary compliance reports.

“Forwarded by the Victorian Building Authority”

“Essential safety measures are central to ensuring a safe and healthy built environment in Victoria, and their maintenance is vital for the life, safety and health of occupants over a building’s lifetime. To this end, the Building Regulations 2006 regulate to ensure adequate levels of fire safety and protection of people in a building or place of public entertainment. It is important that all those with responsibilities in owning, managing and operating buildings – large or small – are fully aware of, and understand, their responsibilities in the ongoing maintenance of the essential safety measures in their buildings. It is important for all building owners and managers to be informed of their obligations regarding maintenance of the essential safety measures in their buildings. Good maintenance practice of buildings not only makes good sense from a health and safety point of view, it is also a good risk-management business decision”.

With the aid of our Web Based Service Management System simPRO, we are able to service your essential safety measures compliance needs and leave you assured that all your building ESM service requirements are being met. Through our service management system we can develop and produce client specific reports to suit your individual reporting requirements. We understand the requirement for a Flexible Managed Format to suit the needs of our clients. This tailored reporting system will assist in the bench-marking of building compliance certificates and ensures a high level of compliance to our client’s.

VBA In Safe Hands – Essential Safety Measures

If you are the owner of a building (other than a house or outbuilding), you are responsible for its upkeep and maintenance – particularly its safety features. These are known as essential safety measures.

Maintaining the essential safety measures will ensure that the building’s important safety systems are working at the required operational level throughout the life of the building.

The type of maintenance needed depends on the complexity of the safety measure, equipment or feature, and on the maintenance program expected at the time of installation.

The Essential Safety Measures Maintenance Manual (PDF, 1897.51 KB) details the requirements and parameters building owners and managers must work within to meet their regulatory obligations.

Types of buildings

Essential safety measures apply to all buildings apart from a house or outbuilding. These include the following classes, as defined in A3.2 of the National Construction Code Series Volume One, Building Code of Australia Class 2–9 Buildings (BCA):

    • Class 1b: Some boarding houses, guest houses or hostels
    • Class 2: Buildings containing sole-occupancy units which are dwellings (e.g. apartments, blocks of flats)
    • Class 3: Backpacker accommodation, residential parts of hotels or motels, residential parts of schools, accommodation for the aged, disabled or children
    • Class 4: A dwelling in another class of building
    • Class 5: Offices for professional or commercial purposes
    • Class 6: Shops or other buildings for sale of goods by retail, including cafes, restaurants, milk bars, dining rooms, and bars
    • Class 7: Buildings used for car parks, storage or display of goods
    • Class 8: Laboratories or buildings for production or assembly of goods
    • Class 9: Public buildings such as health care buildings or assembly buildings, nightclubs, bars etc.

What are essential safety measures?

The term ‘essential safety measure’ is defined in Part 15 of the Building Regulations 2018 (the Regulations) and includes items listed in Schedule 8 of the Regulations, such as:

  • air handling systems (used for smoke hazard management)
  • exit doors
  • early warning systems
  • emergency lifts
  • emergency lighting
  • emergency power supply
  • emergency warning systems
  • exit signs
  • fire control centres
  • fire curtains and doors
  • fire extinguishers
  • fire detection and alarm systems
  • fire hydrants
  • fire isolated stairs
  • fire rated materials
  • fire windows
  • mechanical ventilation (incorporate a cooling tower or hot or warm water system)
  • fire isolated passageways and ramps
  • paths of travel to exits
  • smoke alarms
  • smoke control systems
  • sprinkler systems.

Legal requirements

The Regulations require the building owner to maintain essential safety measures so that they operate satisfactorily. There are different obligations under the Regulations, which depend on when the building was built or when building work occurred on the building.

Part 15 of the Regulations contains two divisions. Division 1 deals with the maintenance of essential safety measures, and Division 2 deals with the maintenance of exits and paths of travel relating to buildings or places of public entertainment.

Essential safety measure responsibilities

  • Councils have responsibility under the Building Act 1993 (the Act) for the enforcement of building safety within their municipality.
  • The municipal building surveyor or chief officer of the relevant fire authority is responsible for the enforcement of the maintenance provisions of the Regulations.
  • Building occupiers have an obligation to ensure all exits and paths of travel to exits are kept readily accessible, functional and clear of obstructions.
  • Building owners must ensure that an essential safety measure is maintained so that it operates satisfactorily.

The Essential Safety Measures Responsibilities Framework (PDF, 1555.71 KB) outlines in more detail the roles and responsibilities of the various personnel involved in the maintenance of essential safety measures.

As the building owner, you must prepare an annual essential safety measures report on the buildings essential safety measures. You may authorise an agent, such as a specialist maintenance contractor, to complete the report. The annual essential safety measures report needs to be in accordance with the approved form (see Appendix A of the Essential Safety Measures Maintenance Manual (PDF, 1897.51 KB)).

You must also keep records of maintenance checks, safety measures and repair work so they can be inspected by a municipal building surveyor or chief officer of the fire brigade. You must make these documents and the annual reports available on request after 24 hours’ notice has been given.

Adequate maintenance is the best way to ensure that fire safety systems will operate reliably if an emergency arises. Meeting these requirements will help you have greater knowledge of the safety and condition of your building.

If you are planning on doing work to alter an existing building, you should be aware that it may affect the essential safety measures. Check with a municipal building surveyor or private building surveyor to see what needs to be done to comply with the Act and the Regulations.

Buildings built before 1 July 1994

If the building was built before 1 July 1994, the owner is responsible for ensuring that any safety equipment, safety fittings or safety measures are maintained and fulfilling their purpose. This includes exits and paths of travel to exits.

Buildings constructed or altered since 1 July 1994

If the building was constructed or altered since 1 July 1994, the list of essential safety measures, including their performance level, frequency and type of maintenance required would be included with the occupancy permit or certificate of final inspection.

The owners of all Class 9 buildings, and Class 2 to 8 buildings constructed or altered since 1 July 1994, must have a current copy of the building’s occupancy permit on display in the building. These can be framed, or placed in a sealed, transparent or glass covered notice board. Multiple pages may be laminated so they can be suspended or fixed in a prominent position in the building as approved by the building surveyor.

Consequences of failing to comply

Non-compliance may result in an infringement notice being issued by Council or the Fire Authority, along with a fine. It may also result in prosecution and more substantial fines. More importantly, non-compliance could place building occupants at risk, as well as passers-by and the occupants of adjoining buildings.